Timesheet Module

• The new function "Output TS" under Timesheet module has been added in v4.5wmx for regular employees. Different from "Output TS" in SysAdmin module, this "Output TS" function is used by end users to output their Timesheets for any selected week with timesheet submittal and approval status as well as Approval By, Approval Date, Submitted By and Submitted Date information. End users can use this function to print out their approved timesheets as their paper copies.

• The new "Enter Vacation Form" and "Approve Vacation Form" functions are revised from previous "Enter Pre-Approve Form" and "Multi-approve Pre-Approve Form". In v4.5wmx, we include two different vacation systems to track employees' vacation hours:
  
  (1) "Annual Allowable Hours" System, and
  (2) "Vacation Accrual Hours" System.
  
  Companies can choose one of these vacation-tracking systems depending on their personnel policy.

  "Vacation Accrual Hours" System starts with zero hour or with the carried-over hours from previous year as the beginning balances. Employee's available vacation hours are accrued through out the year based on his or her "monthly accrual rates" table. Employee's used vacations and sick hours will be recorded. The balances are then calculated by subtracting the used hours from total accrued hours.

  "Annual Allowable" System grants "Annual Allowable" hours for vacations and sick leaves for each employees in the beginning of the year. Each time, an employee uses his or her vacations, the vacation hours will be subtracted from this annual allowable hours. The remaining balance is calculated by subtracting the total used vacation hours from the annual allowable hours.

Billing Module

• The new function "Invoicing - Output TS" under the Billing module has been developed to produce a customized "Output Timesheet" Report. This new function is similar to the existing "Output Timesheet" function (under SysAdmin module), but Billing Managers now have the capability to "customize" the "Output Timesheet" reports by selecting only the desired Charge Codes to be include in the timesheets for billing purposes.

  This new function is very useful when customers need to attach employees' Timesheet Forms to bill their clients. The current "Output Timesheet" reports display user's entire real Timesheets, which may consist of many non-billable or personal leave information.

• "Billing Output" has been updated to include a "Task" column. The "Task" column may now be selected for the report. Users may also choose the charge rate for charge amounts from either Charge Code's Charge Rate, or Employee's Charge Rate. Also, two optional columns have been included in the report: "Employee ID" and "Department".

Payroll Module

• "TS Rept-Payroll" function has been updated. The new "TS Rept-Payroll" function allows the Payroll manager to calculate, summarize and analyze employees' costs among different projects.

• "Payroll Output" function has been updated by adding a "Task" column into the report. In addition, the employee's Productivity report has been improved to compare employee's charge rates and salary rates to calculate the profits that an employee brings in to the company.

• The new "Lock TS" function has been created in this new v4.5wmx to give Payroll managers additional control over Employee's timesheets by forcibly "Lock-Out" their timesheets should they forget to submit their timesheets.

• "Add TS Hours" function. This new function is for Payroll managers to add a default timesheet hours to specific Project/Task for selected employees for any given date. This function will help Payroll to pre-fill standard holiday hours, insert pre-defined labor hours for a particular Project and Task, or use this function to update mistakes made by employees.

SysAdmin Module

• "Access Manager" has been updated. The current Access Manager allows you to define access to menu items. The updated version allows users to further define access for Projects and Tasks in an easy-to-use "switch-board" interface.

• A new changeable "Menu Display Order" for Modules and Functions, which allows Module and Function's display orders to be re-arranged.

• "Supervisor Email Options" in "Job Relationship" under User Manager. When assigning supervisors, users now are able to specify which email option (i.e. To:, CC:, or No Email) is needed for each supervisor assigned.

• Project Manager has been updated by introducing an expiration "Status" flag. If a project is passed project End Date, then this project becomes "Expired" and will not be listed in the Project list.

  Also, under "Add/Remove Group to Project" interface in Project Manager, we have included the "Apply automatically to all the Tasks under this Project" option. When adding project groups to a project, the system will automatically assign the same set of groups to all tasks under this project (by default).

  "View all Projects and Tasks" - a new feature under Project Manager which is used to produce a report which consists of all Projects and the Tasks that are associated with them.

  "Budget Manager". For each project, users may assign annual budgeted hours, which can then be used for Billing Reports.

• A new "System Parameter Manager" function has been developed. This new function is a web interface for users to set up all system parameters and application variables. Before, a text-based configuration file "CF_APP.cfm" is used to define all system parameters accessible only by System Administrators.

• User Manager has been updated. Now, "Inactive" or "Disabled" users in the User list will be screened out and not be listed as default. A "New User Creation Wizard" and a new "Carry-Over Wizard" have been developed for administrator to create new users and perform year-end "Carry-Over" tasks.

System-wide Functions

• Clock-in Option. If chosen, the system will calculate the elapsed time between the users "Sign-In" and "Sign-Out" time, and logged the hours automatically into employees' timesheets.

• Completely redesigned Graphical Interface, with integrated menus and graphical elements

• A new attribute for Email SMTP Port number for those users that need to change the "Port" number for their SMTP server.

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